Brandywine Realty Trust

  • Property Assistant

    Job Locations US-TX-Austin
    Posted Date 3 weeks ago(11/16/2018 2:53 PM)
    # of Openings
  • Overview

    To perform administrative duties and routines related to the management and operation of Brandywine properties in conjunction with direction from Property Managers.

    • Responsible for management of administrative activities involved with Brandywine Properties.
    • Maintain an effective and harmonious working relationship with all Brandywine employees.
    • Assume additional responsibilities as delegated by the Property Managers.


    • Code vendor invoices in avidbill
    • Dispatch tenant work orders in eTenants system
    • Assist Property Managers by maintaining updated and accurate files on all tenant related items including:
      • Obtain current tenant and vendor certificates of insurance and verify compliance
      • Prepare standard tenant notification memos for review by Property Manager or Assistant Property Manager.
      • Manage security access card programming.
      • Maintain and keep current all tenant and vendor information.
      • Prepare purchase orders and one-time contracts
      • Assist Property Manager with new tenant move in packet.
    • Maintain spreadsheet tracking tenant utility usage and Energy Star tracking. Generate invoices for miscellaneous tenant and utility bill-back charges.
    • Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place.
    • Assist Property Managers in planning tenant events (e.g., daffodil days, blood drive, ice cream social).
    • Work with Property Manager to create a time-management system to ensure that proportionate time is divided between separate Property Manager’s portfolios.
    • Notify Property Manager and/or Assistant Property Manager of appropriate upcoming deadlines well in advance of occurrence.       Maintain filing system for all routine reports and other deadlines required during a given week, month and quarter.
    • Maintain a professional appearance and demeanor at all times while in the building. Cheerfully aid and assist tenants with problems when they arise.      
    • Performs other site or department specific duties as assigned.


    • High school diploma required. Bachelor’s degree or college coursework a plus.

    • Minimum of 4 to 5 years of experience in and an administrative capacity.  Property management administrative experience a plus.

    • Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

    • Strong communication and analytical skills
    • Must have a “team player attitude”. Positive, outgoing, customer service orientation a must.
    • Ability to interact and communicate with professional courtesy and tact among tenants, contractors and individuals at all levels of our organization.  Maintain an effective and harmonious working relationship with all Brandywine employees.
    • Individual should be self-motivated and have the capacity to take on additional responsibilities as needed.


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