Brandywine Realty Trust

  • Property Assistant

    Job Locations US-PA-Philadelphia
    Posted Date 1 week ago(10/12/2018 2:09 PM)
    ID
    2018-1523
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Brandywine Realty Trust is one of the largest, publicly traded, integrated real estate companies in the US, headquartered in Philadelphia, with a core focus in the Philadelphia, Washington, D.C., and Austin markets. Organized as a REIT, we own, develop, lease and manage an urban, town center and transit-oriented portfolio. At Brandywine, we believe excellence is rooted in process, people, and passion. We work together toward a shared vision, and within a culture emphasizing ingenuity, work/life balance, and civic engagement. We value the customer experience above all else, and strive to exceed expectations in every interaction.

     

    This position will perform administrative duties and routines related to the management and operation of Brandywine properties in conjunction with direction from Property Managers. 

    • Responsible for management of administrative activities involved with Brandywine Properties.
    • Maintain an effective and harmonious working relationship with all Brandywine employees.
    • Assume additional responsibilities as delegated by the Property Managers.

    Responsibilities

    • Maintain and organize finished copies of all written material and correspondence for the Property Manager and Assistant Property Manager.
    • Assist Property Managers by maintaining updated and accurate files on all tenant related items including:
      • Obtain current tenant and vendor certificates of insurance and verify compliance
      • Produce rent invoices monthly and update Excel rent rolls
      • Prepare standard tenant notification memos for review by Property Manager or Assistant Property Manager.
      • Manage security access card programming.
      • Maintain and keep current all tenant and vendor information.
      • Prepare purchase orders, one-time contracts, tenant increase letters, and late fee notices.
      • Assist Property Manager with new tenant move in packet.
    • Maintain spreadsheet tracking tenant utility usage and Energy Star tracking.  Generate invoices for miscellaneous tenant and utility bill-back charges.
    • Administer Property Management Petty Cash, reconcile monthly and report to GeneralManager for approval.
    • Compile reports for distribution.
    • Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place. 
    • Assist Property Managers in planning tenant events (e.g., daffodil days, blood drive, ice cream social).
    • Work with Property Manager to create a time-management system to ensure that proportionate time is divided between separate Property Manager’sportfolios.
    • Notify Property Manager and/or Assistant Property Manager of appropriate upcoming deadlines well in advance of occurrence.
    • Maintain filing system for all routine reports and other deadlines required during a given week, month and quarter.
    • Maintain a professional appearance and demeanor at all times while in the building.  Cheerfully aid and assist tenants with problems when they arise.      
    • Performs other site or department specific duties as assigned.

    Qualifications

    • High school diploma required. Bachelor’s degree or college coursework a plus.

    • Minimum of 4 to 5 years of experience in and an administrative capacity.  Property management administrative experience a plus.

    • Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

    • Strong communication and analytical skills
    • Must have a “team player attitude”. Positive, outgoing, customer service orientation a must.
    • Ability to interact and communicate with professional courtesy and tact among tenants, contractors and individuals at all levels of our organization.  Maintain an effective and harmonious working relationship with all Brandywine employees.
    • Individual should be self-motivated and have the capacity to take on additional responsibilities as needed.

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