Brandywine Realty Trust

Human Resources Coordinator/Administrative Assistant

US-PA-Philadelphia
1 week ago(1/9/2018 3:52 PM)
ID
2017-1489
# of Openings
1
Category
Human Resources

Overview

Brandywine Realty Trust (NYSE: BDN) is one of the largest, publicly traded, full-service, integrated real estate companies in the United States with a core focus in the Philadelphia, Washington, D.C., and Austin markets. Organized as a real estate investment trust (REIT), we own, develop, lease and manage an urban, town center and transit-oriented portfolio. Our purpose is to shape, connect and inspire the world around us through our expertise, the relationships we foster, the communities in which we live and work, and the history we build together. Our deep commitment to our communities was recognized by NAIOP naming Brandywine the 2014 Developer of the Year — the highest honor in the commercial real estate industry.

 

We are seeking an experienced HR Coordinator/Administrative Assistant to join us at our Corporate Headquarters at Cira Centre South at 2929 Walnut St. in Philadelphia.

Responsibilities

Provide support to the Human Resources team on various administrative or employee related matters, including special projects, as needed.   Coordinator for multiple Human Resource activities, programs, and initiatives.

 

  • Provides administrative support including scheduling meetings, candidate interviews, drafting letters, memos, mail merges, proofread and edit documents, travel, meeting coordination, mail sortingetc.
  • Responsible for maintaining data on the HRIS Management program- including maintaining accuracy and complete, up to date records in the HRIS. Includes employee set up, changes, deletions, reporting, following up on all required paper work input and management of HRIS (ADP) System, including tracking and processing Personnel Action Forms.
  • Responsible for assisting with the compilation of monthly metrics and end of your reporting.
  • Responsible for submitting and follow-up with outside vendor requests for background checks, credit checks (where necessary), verification of previous positions, education and references.
  • Oversee applicant tracking (iCIMS) system, job postings, data and management of applicant activity with regional HR support up through onboarding, as needed.
  • Assist in fielding calls/inquiries regarding various HR related matters
  • Maintain reports for HR team including various project status reports, HR metrics, turnover, staffing updates, etc.
  • Contribute to compiling information for required compliance reports to include, but not limited to, EEO1 and Vets-100.
  • Maintain organized and updated companywide job descriptions.
  • Responds to inquiries regarding policies, procedures, and programs.
  • Coordinate logistics for training programs, New Hire Orientation and other HR/Company events.
  • Update power point and other materials for employee and management meetings.
  • Coordinate electronic document retention of HR policies, forms, and documents.
  • Handle various administrative duties as assigned

Qualifications

  • 3+ years’ experience in an administrative role
  • Exceptional skills in Microsoft Word, Excel and PowerPoint, an ability to learn other new software quickly
  • Ability to maintain confidentiality at all levels

  • Must be exceptional with attention to detail, organized and able to multi-task in a dynamic, fast paced environment.

  • Exceptional written and verbal communication skills.

  • Exceptional customer service skills

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