Brandywine Realty Trust

Facilities Coordinator

US-DC-Washington
2 months ago
ID
2017-1470
# of Openings
0
Category
Administrative/Clerical

Overview

The purpose of this position is to provide oversight and coordination of all tenant requested maintenance activity within the building and act as the front line service representative to our tenants and clients.

Responsibilities

Responsibilities: 

  • Communicate with tenants, management and security via telephone, e-mail and in-person.  Create and assign work order requests to Engineering, Cleaners, Office Movers, Office Installers, Plant Technician, Exterminator and other scheduled vendors.
  • Coordinate and schedule service requests for Conference and Food Services, placing special care on detailed instructions provided and follow-up to ensure timely completion and satisfaction of services performed. 
  • Maintain communications with supervisory staff to ensure work requests are completed within the scheduled allotted time and the coordination of special projects. 
  • Manage and schedule 1-4 persons move.
  •  Maintain Office Movers, Installers, Exterminator and Plant Maintenance log books.
  •  Maintain filing system for vendor’s timesheet and completed service requests.
  •  Provide Monthly Work Orders Report to Group Manager.
  • Coordinate and place plant orders; follow-up to ensure delivery has been completed. Manage plant inventory program.
  • Receive and submit all signage requests.
  • Maintain filing system of paid invoices.
  • Determine office supply needs and place orders.
  • Ensure meeting room is clean and neat with chairs put back in place.
  • Ensure copy/support area is clean and neat and all printers are full of paper and mail is distributed daily.

Qualifications

EDUCATION and/or EXPERIENCE

 

  • Associates Degree or minimum 2 years work experience in facilities management or property management.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Excellent customer, computer, verbal and written communication skills.
  • Ability to multi-task and effectively organize responsibilities to achieve property goals and objectives.
  • Must have preoerty management experience.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Requires ability to perform light maintenance work.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate skills with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and intranet/internet. Ability to use work order system.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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